Faxing is one of the oldest methods of sharing documents, so it may be hard to believe it still exists to this day. It plays a crucial role in the modern business world, and many companies still use it to share files with employees, customers, and other stakeholders.
However, because of technological advancements, traditional faxing is challenged by a new kid on the block: online faxing.
Online Faxing Defined
Online faxing is the practice of using eFax or any digital platform for sending and receiving faxes digitally via mobile applications, email, and online portals.
It works just like traditional faxing but utilizes a web interface instead of conventional fax machines. In simple terms, online faxing leverages the power of the Internet for the reception and submission of faxes or documents.
Benefits Of Online Faxing
If you’ve tried to level up your business with no success, maybe because you’re still committed to traditional faxing. For that reason, it’d be a good idea to switch to online faxing since it’ll benefit you in various ways such as:
1. Enables You To Save Lots Of Money
Undoubtedly, traditional faxing costs a lot of money in the long run. Apart from making a huge initial investment when purchasing fax machines, you must maintain them regularly. And that means spending money. Moreover, you’ll continue incurring costs on printing paper, toner, and ink.
Online faxing allows you to create and share documents over the web. That means no more use of fax machines, papers, toner, ink, and printers for your workplace. As such, you won’t spend any money maintaining the machines and purchasing other items like paper and ink.
Apart from that, online faxing eliminates the need for hiring a large storage space. You only need a small office to keep a few physical documents like company licenses and permits.
You also need to note that, in most cases, traditional faxing requires you to hire postal services to help deliver your documents. That also attracts extra costs to your business.
On the other hand, online faxing allows you to send and receive digital files, so you won’t have to work with any document delivery company.
2. Helps You To Save Time
If you want to save time in your company, consider switching to web-based faxing. Traditional faxing requires you to spend a lot of time on machines printing and scanning documents.
It even becomes worse if you use physical documents since you must travel almost daily to postal offices to deliver and pick up documents.
Switching to online faxing means saving a lot of time. You won’t have to print or scan any document. You’ll do everything over the Internet, including signing and sending the files. It eliminates the need to go to the postal officers regularly as well.
The time saved can be utilized to complete other important company tasks like marketing, business research, and so on.
3. Enhances Company Data Security
Documents are important to the smooth running of a business organization. They contain critical data you can use to make strategic decisions. You should safeguard such files against unauthorized access. But that isn’t possible if you remain committed to traditional faxing.
For instance, sometimes using fax machines may force you to leave your documents lying on printers or photocopiers. As such, anyone passing by, including unauthorized people, may access them. It’s worse if they’ve got ill intentions.
Aside from that, using postal delivery services puts your documents at risk since they can be stolen or get lost while in transit. The best solution to that could be to shift to online faxing. It ensures you aren’t dealing with any physical document, which minimizes the exposure of your company data to unauthorized people.
And it’s good to note that most internet faxing services provide secure ways for sharing documents. They enable you to encrypt files before you transmit them to the intended user.
So, anyone accessing data in such files must have a binary code to decode your files. That goes a long way in enhancing your business cybersecurity strategy.
4. Provides A Scalable Solution
Today you might be dealing with a few documents, so it might seem fitting to have a single fax machine. Nonetheless, you’ll likely experience many problems when you want to send or receive large volumes of files.
In other words, you won’t be able to process fax documents in bulk if your current capacity isn’t up for that.
The good thing about online faxing is that you can send or receive any volume of documents. You won’t be worried when you want to expand your operations, as it’ll enable you to scale up easily.
Takeaway
One of the best ways to integrate modern technologies into your business systems is to switch to online faxing. It allows you to send and receive files over the Internet.
As such, you can save time and money, enhance your data security, and get a scalable solution, among other benefits. To fully take advantage of online faxing, you must look for the service provider that best fits your faxing needs.
